Glossary

Aa

A/V

Audio/Visual support such as TV monitors, VCR’s, or taped music.

A/V Contractor

A supplier of audio/visual equipment or services.

Accessorial Charges

Generally refers to airfreight shipments. Airfreight forwarders can provide many services generally not available from common carriers. In most cases, these charges are not included in the per-pound rate of the carriers. Services include, but are not limited to, inside pickups and deliveries, special pickups and deliveries (specific date & time), waiting time, etc.

Acetone

A very volatile solvent. It will destroy most graphics and finished surfaces. Also, a stabilizer for acetylene gas.

Acrylic

A group of clear, color, and translucent thermoplastic resins.

Example: Plexiglass or Lucite.

Adjustable Standard

A vertical support with slots which allow shelf brackets to be

installed in different locations along the standard.

ADJ

See Adjustable Standard.

Advance Order

Goods and/or services ordered before the move-in date.

Advance Rates

Fees associated with advanced orders, which typically include discounts when payed in advanced.

Advanced Receiving

Location set by show management to receive freight before the start of show. Freight is stored at this location and then shipped to the show at the appropriate time.

Agent

A bonafide representative with proper credentials from the party represented.

Air Cargo

Any property carried, or to be carried, in an aircraft, excluding passenger baggage.

Air Express

Expedited airfreight, usually referring to an overnight air.

Air Freight

Goods shipped via airplane.

Air Freight Forwarder

An Air Freight Forwarder provides pickup and delivery services under its own tariff, consolidates shipments into larger units, prepares shipping documentation, and tenders shipment to the airlines. They do not generally operate their own aircraft and may, therefore, be called “indirect air carriers”. Because the air freight forwarder tenders the shipment, the airlines consider the forwarder to be the shipper.

Air Waybill (AWB)

An air waybill is a shipping document used by the airlines. Similar to a Bill of Lading, the AWB is a contract between the shipper and the airline that states the terms & conditions of transportation. The AWB also contains shipping instructions, a description of the commodity, and transportation charges.

Aisle

A walkway intended for audience movement through an exposition or exhibit.

Aisle Carpet

Carpet installed in the aisles.

Aisle Signs

Signs, usually suspended, indicating aisle numbers or letters.

Alongside

A phrase referring to the side of a ship. Goods to be delivered “alongside” are to be placed on the dock or lighter within reach of the transport ship’s tackle so that they can be loaded aboard the ship.

Anti-Stat Spray

A solution which, when applied to plastic, minimizes dust accumulation.

Ash Stand

Ashtray on a stand.

Assembly

The process of erecting an exhibit from its components. Also called Installation and /or Set-up.

At Site

See On Site.

Attendance

Number of people at show or exhibit.

Audit

Certified count of attendance.

Bb

Backlight

Lighting which illuminates any transparent to translucent material from behind.

Backwall

With most In Line exhibits the backwall is just that, the back wall of the exhibit. It is generally made up of panels or modules and can be made of wood, plastic, foam core, steel aluminum, pegboard, or other materials.

Backwall Booth

Perimeter booth.

Backwall Exhibit

An exhibit that is back-to-back with another exhibit or against

a building wall.

Backwall Drape

The drape behind the booth.

Backrails

Horizontal supports for drapes.

Baffle

Partition to control light, air, sound or traffic flow.

Baling Wire

Thin gauged wire often used in display work for fastening or

tying objects.

Ball Lights

Stationary adjustable lights most often used in a header or an

overhead use.

Banjo Fabric

Type of lightweight cloth used for backdrops.

Banner

A suspended panel used as a decoration or a sign, usually made of fabric or paper for temporary use.

Base

Steel floor support piece of upright post.

Batten

Pieces of wood which are usually 1″ x 3″ or 1″ x 4″ which can be used to fasten drape or other material.

Bead

Metal edging used to finish corners or openings. This creates a smooth transition of wall to wall at the corners and gives plaster a smooth continuous finish on the corners.

Bed Hook

Male and female hardware in pairs which are mortised into panels, etc, and used to easily couple the two components together.

Bill of Lading (BOL)

A document issued by a carrier (railroad, steamship or trucking co) that serves as a receipt of the goods to be delivered to a designated person or to his order. The BOL describes the conditions under which the goods are accepted by the carrier and details the nature and quantity of the goods, name of vessel (if shipped by sea), identifying marks and numbers, destination, etc. The person sending the goods is the “shipper” or “consignor”, the company or agent transporting the goods is the “carrier”, and the person for whom the goods is destined is the “consignee”. BOL may be negotiable or non-negotiable. If negotiable, i.e., payable to the shipper’s orders and properly endorsed, title to the goods passes upon delivery of the BOL.

Blanket Wrap

Uncrated goods covered with blankets or other protective padding and shipped via van line. Also called Pad Wrap.

Blister Pack

Vacuum formed transparent plastic covers.

Blueprint

A scale drawing of booth space layout, construction and specifications.

Bonded Freight

Freight moving under a bond as it relates to US Customs.

Bonded Warehouse

A Warehouse owned by persons approved by the US Treasury Dept and under a bond, or guarantee, for the strict observance of revenue laws; utilized for storing until duties are paid.

Boneyard

Equipment storage area at show site.

Boom Lift

See High Jacker

Booth

Specific area assigned by Management to exhibitor under contractual agreement. Trade Show Booth

Booth Area

Amount of booth space assigned to an exhibitor.

Booth Carpet

After booth drape is set the next project is usually booth carpet delivery and installation. It is usually taped down with double faced tape. The tape is placed on the front edge of the booth space (side closest to the aisle).

Booth Number

Number designated to identify each exhibitor’s space.

Booth Personnel

Staff assigned to represent exhibitor in assigned space.

Booth Sign

Sign stating name, city, state, and booth number of exhibitor.

Booth Size

Dimensions of assigned space.

Border Chaser

Programmed lighting around signs.

Bread Board

This is a circuit board which is most often carrying less than 24 volts of electricity.

Breakpoint

The level at which a discount is given for a volume order.

Break Terminal

Location at which common carriers separate consolidated

freight.

Broker

An independent contractor paid to arrange motor carrier transportation. A broker may work on behalf of a carrier or shipper.

Buck-Boost Transformer

This is a transformer used to convert 208 volt electricity to 220 volt of electricity.

Bulk Carrier

A vessel engaged in the carriage of such bulk commodities as petroleum, grain, or ores that are not packaged, bundled, bottled, or otherwise packaged.

Bus Duct

The metal raceway enclosing high-voltage power feed lines which are suspended from overhead and most often carry at least 100 amps or more.

Cc

C & F

Cost & freight. A pricing term indicating the freight costs are included in the quoted price.

C.A.E.M.

Canadian Assoc of Exposition Managers.

C.I.F.

Cost, Insurance & Freight. A pricing term indicating that these charges are included in the stated price.

C.O.D.

A shipment for which the carrier is responsible for collecting the sale price of the shipped goods upon delivery.

C.T.S.M.

Certified Trade Show Marketer.

C-Line

The center of a section of drape or scenery.

CAD/CAM

Computer aided design/computer aided manufacturing.

Cantilever

A horizontal member extending beyond the point of vertical support.

Canvas

Material used for outdoor banners.

Cap Nut

Same as Acorn Nut. Usually a decorative nut, usually plated, used to secure the end of a threaded bolt. Used where a finished appearance is desired.

Carpenter

A skilled worker used to uncrate, install, dismantle & re-crate exhibit properties.

Carpet Tape

Double-sided tape used to adhere the edge of a carpet to the floor.

Carriage Bolt

A smooth round headed bolt with no slot for a screwdriver which has a square area between the head and the threaded portion of the bolt which causes the bolt not to turn.

Carrier

A transportation line moving freight. Usually a van line, common carrier, rail line, or air carrier. Also see Common Carrier.

Cartage

Short haul moving of exhibits; trucking of materials between locations in the same municipality or commercial zone.

Ceiling Door

Suspended decorations to enhance the appearance of a hall.

Certificate of Inspection

A document certifying that merchandise was in good condition immediately prior to its shipment.

Cherry Picker

Equipment used to lift people to a given height. Also High Jacker.

Chevron

Type of cloth used for backdrops.

Classification & Rates

Description of articles being shipped and the class, or rate, that is applicable (i.e. exhibition booth or stalls, K.D., class 100).

Clean Bill Of Lading

A receipt for goods issued by a carrier with an indication that the goods were received in apparent good order and condition, without damages, shortages or irregularities.

Cleats

Wood strips on sides of shipping containers for sliding and handling purposes.

Cloth

Drapes.

CO2 Fire

Extinguisher

This is a dry chemical fire extinguisher used primarily for electrical fires.

Collect

Freight charges to consignee (discretion of carrier as to driver collect or billed to consignee).

Collective

Agreement

A contract between an employer and a union specifying the terms and conditions for employment, the status of union, and the process for settling disputes during the contract period. Also known as Labor Agreement or Union Contract.

Column

A pillar in an exposition facility which supports the roof or other overhead structures. Usually shown on a floor plan as a solid square.

Commercial Invoice

An itemized list of shipped items.

Common Carrier

Transportation company which handles crated materials; Trucking company that is regulated by ICC that runs over regular routes (usually utilized for crated materials).

Condor

See High Jacker.

Concealed Damage

Damage to contents of a package that is in good condition externally.

Consignee

The person or place where a shipment will be transferred for the last time (destination); the individual or organization to whom the freight is addressed; the receiver of shipped goods.

Consignment

A delivery of merchandise from an exporter (the consignor) to an agent (the consignee) under the agreement that the agent will sell the merchandise, receive a commission, and remit the net proceeds to the exporter.

Consignor

A person who sends freight.

Consolidate

To ship freight to a central depot where several loads bound for the same destination are put together before being shipped to that destination.

Construction Drawing

A drawing which gives detailed diagrams and instructions for building an exhibit.

Consumer Show

Exhibition that is open to the public.

Contractor

An individual or company that provides services or materials to a trade show and /or its exhibitors. Also see Official Contractor, Exhibitor Appointed Contractor.

Corner Booth

Exhibit space with aisles on two sides.

Costume

Hat and coat rack.

Count

(1) Total number of attendees for a given period.

(2) Total number of exhibitors for a given period.

Cover Plate

A removable protective panel used with self-contained exhibits in transit.

Craftsperson

A skilled worker who provides services at the exposition facility. Also called Laborer.

Crated Exhibit

An exhibit that is transported from show to show in crates – small to huge wooden boxes. Crates make handling the exhibits easier, and minimizes damage during drayage. In most cases, individual pieces are jigged in place within the crates. Make sure all jig material is left in the empty crates.

Crating List

An itemized list of the contents of a crate.

Crosby

A clamp connector used with cables.

Cross-Aisle

An aisle at a right angle to a main aisle

Cross Bar

Rod used in draping or as a support brace.

Cube taps

Three way plugs for combining electrical cords.

Cubic Content

Literally, length x width x height. With reference to booth space, the placement of exhibit properties at a height of 8 feet or more above the leased area. Also a measurement used in determining shipping costs for van lines.

Cubic Foot

1728 cubic inches.

Cubic Weight

A billing method used primarily by van lines. 4 lineal feet of the van’s length is generally used as a minimum charge. This would be 300 cubic feet minimum. A weight of 7 pounds/cubic foot is used – so 300 cu ft x 7lbs/cu ft = 2100 pound minimum charge for van line.

Custom Exhibit

A display designed and built to meet the specific needs of an exhibitor.

Customhouse Broker

A person or company licensed to enter and clear goods through Customs.

Cut & Lay

Installation of carpet other than normal booth or aisle size.

CWT

Hundred weight. A measurement used for shipping exhibit properties. Usually 100 pounds.

CWT Rate

This is the cost of shipping or drayage per one hundred pounds.

Dd

D.O.T

Department of Transportation

Damage Report

A report submitted by an exhibitor to a freight company or drayage contractor itemizing damage to shipped goods.

DBA

Doing Business As.

Dead Man

Temporary post used during installation used to help support the weight of an overhead structure.

Dead Time

Time when a worker is unable to perform duties due to factors beyond his/her control.

Declared Value

A shipper’s stated dollar value for the contents of a shipment.

Decorating

Dressing up exhibition with carpet, draping, plants, etc.

Decorator

General contractor or service contractor.

Deferred Air Freight

Long haul air freight that waits for available cargo space, usually one or two days, at a reduced rate.

Design

A graphic and pictorial representation of an idea.

Detail Drawing

A drawing showing the method of construction.

DIM Weight

Length x width x height divided by 194 for domestic shipments, or divided by 166 for international shipments.

Diorama

Representation of dimension in forced perspective.

Directory

A catalog of basic information about the show, including exhibitors, floor plan and schedule of events. This is sometimes referred to as the Program or On-Site Program.

Dismantle

Take down and removal of exhibits. Also called take down.

Dispatch

The act of sending a driver on his/her assigned route with instructions and required shipping papers. Contact is maintained throughout the day via phone, pager, radio, satellite communication or cell phone.

Dispatcher

Person responsible for scheduling and routing freight, labor, etc.

Display Builder

Company which fabricates displays.

Display Case

Showcase.

Display Place

Exhibit booth.

Display Rules & Regulations

Exhibit construction specifications endorsed by major exhibit industry associations. Also the specific set of rules that apply to an exposition.

Dock

A platform where freight is loaded onto and removed from vehicles or vessels.

Dock Receipt

A receipt given for a shipment received or delivered to a pier. When delivery of a foreign shipment is completed, the dock receipt is surrendered to the vessel operator or his agent and serves as the basis for the preparation of the Ocean Bill of Lading.

Dolly

A low, wheeled frame with a platform used for carrying heavy and cumbersome objects.

Double Face Tape

Any of a family of tapes which are sticky on two sides.

Double Decker

A two storied exhibit. Also known as a multiple story exhibit.

Draper

Person who installs drapes, pleats and special décor.

Draping

Decorating with drapes.

Drayage

Transfer of exhibit properties from point of arrival to exhibit site.

Drayage Contractor

Company responsible for handling exhibit properties.

Drayage Form

Form for exhibitors requesting handling of materials.

Dressed Lumber

Lumber which has been sanded down to less that its rough dimensions.

DT Labor

This is work which is performed on overtime and charged at twice the published rate.

Duct Tape

Fabric tape that comes in various color to match carpet and drape.

Duplex Outlet

Double electrical outlet.

Duty

A tax imposed on impost by the customs authority of a country. Duties are generally based on the value of the goods, some other factor such as weight or quantity, or a combination of value and other factors.

Duvatyne

Type of cloth used for table covering and skirting.

DW

Deadweight (tons of 2240 lbs.).

Ee

Easel

A stand for displaying objects.

EDAC

Exhibit & Display Assoc of Canada.

EDPA

Exhibit Designers & Producers Assoc.

Electrical Contractor

Company contracted by Show Management to provide electrical services to exhibitors.

Elevations

Shows exact dimensions and details of the front or side of a display.

Elevated Table

Table raised to counter height.

End Cap

An exhibit space with aisles on three sides. Also known as a Peninsula Booth.

Erection

Assembling exhibits and displays on site.

ESCA

Exposition Services Contractors Assoc.

Est. Wt.

Estimated weight.

Event Marketing

Face to face promotional experiences between customers and companies.

Exclusive Contractor

A contractor appointed by show or building management as the sole provider of specific services.

Exclusive Use

The rental of a carrier’s entire cargo space by one shipper.

Exhibit Booth

Individual display area constructed to exhibit products or convey a message.

Exhibit Designer/ Producer

Company responsible for designing and constructing exhibit booth.

Exhibit Directory

Program book for attendees listing exhibitors and exhibit booth locations.

Exhibit Hall

Area within facility where exhibition is located.

Exhibit House

An exhibit house is the exhibit builder or the company who rents the exhibit to the exhibitor. With large custom built exhibits, the exhibit house will have a representative, from sales or the shop, to supervise the I & D. This person is your supervisor while you work in his/her booth. He/she will deal with the exhibitor.

Exhibit Manager

(1) Person in charge of individual exhibit booth.

(2) Show management staff members in charge of entire exhibit area.

Exhibit Prospectus

Promotional materials for prospective exhibitors to encourage participation.

Exhibition

Events at which products and services are displayed.

Exhibitor

Company or organization sponsoring exhibit booth.

Exhibitor Appointed Carrier

For freight shipped to (inbound) or from (outbound) a show, exhibitors are free to choose the carrier of their choice. The choice is predicted upon the exhibitor making necessary pick up/delivery arrangements. When doing so, the exhibitor is said to have designated an EAC. Selecting a particular carrier is commonly associated with receiving preferred services and/or rates.

Exhibitor Appointed Contractor

A contractor hired by an exhibitor to perform trade show services independently of show management appointed contractors. Also Called Independent Contractors or EAC.

Exhibitor Kit

A package of information which contains all rules, regulations, and forms relating to an exhibition, provided by exhibitors by show management. Also called Service Kit.

Exhibitor Manual

see Service Kit.

Expanders

Horizontal support for drapes.

Exploded View

A magnified view of an area on the blueprints which shows a more detailed description of its construction.

Export

To send or transport goods out of one country for sale in another.

Export Broker

An individual or company that brings together buyers and sellers for a fee.

Export Management Co

A company that transacts manufacturers’ export business for a fee.

Export Merchant

A company that buys products directly from manufacturers, then packages the merchandise for resale under its own name.

Export Trading Co

A company that buys foreign merchandise for resale in its own local market.

Exposition

Event at which products and services are displayed.

Exposition Manager

This is the person who has full responsibility for a exposition or trade show. See also Show Manager.

Exposition Rules

The set of regulations that govern a given trade show.

Eye Bolts

Eye bolts or eye screws have a looped head or an opening in the head.

Ff

Fabrication

Construction of an exhibit or display.

Facing

Decorative trim, painted or applied.

Fascia

Panel at the top of exhibit usually with the company name.

FHC

A notation on the floor plans indicating the location of the fire hose cabinets.

Fiber Optics

The use of cut glass fibers to display colored light.

Fire Exit

A door designated for emergency egress, which must be kept clear of obstructions.

Fire Lane

An aisle that must be kept clear of obstructions to allow emergency access.

Fire Retardant

Term used to describe a finish (usually liquid) which coats materials with a fire resistant cover. This does not render the material fireproof.

Fixed Jig

Permanent felt or carpet covered support mounted within shipping container.

Flame Proofed

Term used to describe material which is, or has been, treated to be fire retardant.

Floater

This is a worker, ordered by the foreman or other designated person in charge, used to help out the assigned labor for short periods of time.

Floor Load

Maximum amount of weight per square foot a floor can support.

Floor Manager

Person retained by management to supervise exhibit area.

Floor Marking

Method of marking booth space.

Floor Order

Exhibit goods and/or services ordered on site. Compare with Advance Order.

Floor Plan

A map showing the size and locations of exhibit spaces.

Floor Port

a utility box located in the floor containing electrical, telephone, and plumbing connections. (this box is recessed.)

Foam Core/ Gator Board

Light weight material with a Styrofoam center used for signs, decorating, and exhibit construction.

Forklift

A motored vehicle which is used for lifting and carrying loads. It derives its name from two long flat extensions for picking up objects. Also known as a Tow Motor, Fork Truck, or Lift Truck and less often known as a Jeep.

Foul Bill of Lading

A carrier issued receipt indicating that transported merchandise was damaged when received. Compare with Clean Bill of Lading.

Four Hour Call

Minimum work period for which union labor must be paid.

Framed Hardboard

Masonite or similar material on a 1 x 2 or 1 x 3 frame.

Free Along Side – F.A.S.

A basis of pricing meaning the price of goods alongside a transport vessel at a specific location. The buyer is responsible for loading the goods onto the transport vessel and paying all of the costs of shipping beyond that location.

Free Form

Self supporting and independent exhibit material.

Free On Board – F.O.B.

“Free on Board” when used I a sales contract. The seller agrees to deliver merchandise, free of all transportation expense, to the place specified by the contract. Once delivery is complete, the title to all goods and the risk of damage becomes the buyers.

Free On Board Origin – F.O.B. Origin

F.O.B. Origin means that the title and risk pass to the buyer at the moment of the seller’s delivery to the carrier. The parties may agree to have title and risk pass at a different time or to allocate freight charges by a written agreement.

Free On Board Destination – F.O.B. Destination

F.O.B. Destination changes the location where title and risk pass. Under this arrangement, title and risk remain with the seller until they have delivered the freight to the delivery location specified in the contract.

Free Trade Zone

A port designated by the government of a country for duty free entry of any non prohibited goods.

Freight

Any commodity being transported.

Freight Bill

Shipping document prepared by the carrier to confirm delivery of the freight and indicates the terms of payment (prepaid or collect). Gives a description of the freight, its weight, amount of charges, taxes and whether the bill is collect or prepaid. If bill is prepaid, freight charges are paid by shipper. If bill is collect, the freight charges are paid by the receiver of the goods.

Freight Broker

Any person who sells transportation without actually buying it. The term usually applies to an agent for TL shipments, matching small shippers with carriers. Freight brokers often do not accept any responsibility for their shipments. Also see Freight Forwarder and Shipper’s Agent.

Freight Desk

At a show, handles inbound and outbound exhibit materials.

Freight Forwarder

A freight forwarder combines less than truckload (LTL) or less than car load (LTC) shipments into carload and truckload lots. Freight forwarders are designated as common carriers. They also issue bills of lading and accept responsibility for cargo. The term may also refer to the company that fills railroad trains with trailers. Also see Freight Broker and Shipper’s Agent.

Full Booth Coverage

Carpet covering entire area of booth.

Gg

Gangway

International term referring to the aisle.

Garment Rack

Frame which holds apparel.

GATT

General Agreement on Tariffs and Trade. A multilateral treaty intended

to reduce trade barriers between the signatory countries and to promote trade through tariff concessions.

GBL

Government Bill Of Lading.

GEM

Greyhound Exhibit Module. Greyhound’s display units employing locking metal bars and flexible panels.

General Contractor

Company which provides all services to exhibition management and exhibitors.

Glow Plug

A lighted electric receptacle which glows when electricity is flowing through the lines.

Good One Side

Plywood whose face side is free of blemishes.

Goose Necked Light

A small spot light with a flexible stem so that it can be pointed in the direction that light is most desired.

Graphics

The most expensive part of the exhibit. Graphics are made up of photos, adhesive letters, lighted signs, duratrans, transparencies, signs, posters, etc. While an exhibitor may have the same exhibit for years, the graphic for that exhibit will change, sometimes per show. The materials that graphics are made up of are not found in the average cabinet shop on the construction job sites. Some of the materials are exotic. Graphics should be handled with great care as many are very fragile. They make the exhibit do the job it was designed for – to sell the exhibitor’s product or services.

Grid System

A network of structural members, electrical conduits, and other support systems on a pattern of centers.

Grommet

Rubber, metal, or plastic element for reinforcing holes in weaker materials or fabrics.

Gross Square Feet

Total amount of space in exhibit hall. Also Net Square Feet.

Gross Weight

The full weight of a shipment , including goods and packaging. Compare Tare Weight.

Gusset

A triangular reinforcement or brace in corners of panels or framing.

Hh

Hall

General term used for an exposition facility or the exhibit area within a facility.

Halon Fire Extinguisher

Fire extinguisher generally used on computers and electronic fires. It should not hurt the computer of destroy silicon chips. It is classified as a hypothermal chemical fire extinguisher.

Hand Truck

A small two wheel hand propelled implement used for transporting small loads.

Hard Board

Building material made up of compressed wood pulp in flat surfaced sheets.

Hard Card

Either a drayage contractor’s record of goods and materials received or shipped, or a work order for labor services.

Hardwall

A type of exhibit construction in which walls are made up of a solid material instead of fabric.

Hard Wire

Any electrical connection other than receptacle to receptacle.

HCEA

Health Care Exhibitors Assoc.

Header

A sign or other structure across the top of an exhibit.

Heel & Toe

To staple forming folds with sateen or other decorative material.

High Drape

Any drape that is over 8′ high which requires special equipment. Used to create dramatic areas such as stages or special focal points. Typically, high drape is dark blue velour and is 16′ to 19′ high, although vinyl or 11′ banjo drape in blue and other colors is often used. All high drape needs to be anchored securely on its framework to ensure it can not fall.

High Jacker

Equipment used to lift people to a given height. Also called Cherry Picker.

Hire

International term referring to “rent’ a service or product.

Hold Harmless Clause

Clause in the contract which ensures that an individual, group, or company will not be held liable in the event of a claim.

Horizontal Bar

Cross bar.

House Air Waybill – HAWB

In the case of air freight using a House Air Waybill, HAWB, as in ocean freight using a house bill of lading (the freight’s forwarder’s bill of lading), it is the freight forwarder’s handling agent at destination, not the carrier, who notifies the consignee of the cargo arrival at destination.

Ii

I.A.E.M.

International Association of Exposition Managers.

I & D

Installation & Dismantle of trade show exhibits.

I & D Company

A company which performs installation & dismantling of exhibits.

ICC

Interstate Commerce Commission.

I.D. Sign

Booth sign.

IEA

International Exhibitors Association.

Illuminations

Lighting available in hall, built into exhibit, or available on a rental basis.

In Bond

Goods on which a duty or tax is due are in bond when placed in the custody of a government or bonded warehouse. Bonding guarantees that duty will be paid.

Independent Contractor

Companies who contract themselves to exhibitors and exhibit houses for I & D services. Contractors are local, regional, national, and international.

Independent Service Contractor

A contractor other than the designated official contractors listed in the service kit, which provides a service to an exhibit any time during installation, show days, or dismantling.

Infringement

Use of floor space outside exclusive booth area.

Inherent Flame Proof

Material that is permanently flame resistant without chemical treatment.

Inland Bill of Lading

A contract between a shipper and transportation company used when Transporting goods overland to an exporter’s international carrier. Compare to Ocean Bill of Lading, Through Bill of Lading.

In Line

An exhibit that is constructed in a continuous line along as aisle. Also called Linear Display.

Inquiry Cards

Cards, collected from attendees, requesting information about exhibitors.

INS

Marks chalked on the floor showing where drapes are to be hung.

Inside Booth

Exhibit space with exhibit booths on either side and back.

Installation

Setting up exhibit booth and materials according to instructions and drawings.

Interline

Between two or more transportation lines.

Intermodal

Also called Multimodal. Shipment moves by more than one mode of trans-

portation (ground, rail, air, ocean).

Interstate Traffic

Moving between states.

Intrastate Traffic

Moving within a state.

Inventory

Total amount of furniture and equipment available for a show.

Island

Exhibit or area with aisles on four sides.

Island Booth

Four or more exhibit spaces with aisles on all four sides.

Jj

Jigged Crate

A special purpose crate with hardware to secure exhibit properties in place to prevent shifting during shipment.

Job Foreman

A person in charge of supervising and coordinating workers.

Junction Box

A distribution point for electrical power.

Kk

Kiosk

A product display stand, rack, or display.

Kit

See Service Kit.

Knockdown K.D.

An exhibit with separate components that must be assembled on site.

Ll
Labor

Contracted workers who perform services. Also called Craftpersons.

Labor Call

(1) Method of securing union employees.

(2) Time specified for labor to report (as in a 7 a.m. call).

(3) Minimum amount for which labor must be paid.

Labor Desk

Exhibit hall location where exhibitors may place orders for labor.

Labor Form

The form used by exhibitors to order labor.

Laborer

See Craftsperson.

Lamination

The process of bonding two or more substances together.

Landscape Horizontal

A sign where the width is larger than the height.

Lead Tracking

A manual or automated system used to conduct follow up activities for sales prospects resulting from a trade show.

Leko Light

This is usually a theatrical light of approximately 1000 watts.

Less Than Carload LCL

Less than carload, from the railroad industry, describing a rail car.

Less Than Truckload LTL

Freight, typically less than 10,000 pounds, from several shippers loaded onto one trailer.

Letrasign

Trade name for self adhesive vinyl letter.

Letter of Credit L/C

A document issued by a bank at the request of a buyer of goods which authorizes the payment of a specified amount of money to the seller when certain terms are met.

Liability

A legal term referring to responsibility for damages or injuries.

Lift Truck

Forklift.

Light Box

An enclosure which contains lighting underneath a translucent facing material. Used to back light signs or graphics applied to the face.

Lighting

Service offered by electrical contractor of additional lights.

Line Haul

The charge to move your shipment by road directly from point of collection (which could be at the dockside) to its final point of destination without stops for other freight.

Linear Display

An exhibit that is constructed in a continuous line along an aisle. Also called In Line.

Loading Dock

Area on premises where goods are received.

Loadlock

A metal brace to secure partial loads within trailers and railway cars.

Lock Up

A secure area within an exposition facility.

Logo

A specific symbol chosen to represent a company. Usually comprised of stylized type alone or in conjunction with graphic art.

Loose Jig

A removable support (usually padded) in a shipping container.

Low Voltage

A term applied to electrical currents of 24 volts or less. Usually used in animation and specialty lighting.

Mm

Manual

See Service Kit.

Marshalling Yard

A lot where trucks gather for orderly dispatch to show site.

Mask

To cover for painting or protection.

Masking Drape

A cloth used to cover storage or other unsightly areas.

Masonite

Trade name for hardboard.

Master Air Waybill MAWB

The freight forwarder may consolidate the consignments of several independent shippers that are intended for the same airport or destination and dispatch them together under one air waybill AWB, issued by the carrier, known as the master air waybill, MAWB, with cargo manifest detailing such consignments attached to the MAWB. The freight forwarder in turn issues to each shipper its own AWB, known as a house air waybill, HAWB, or freight forwarder’s waybill.

Measurement Ton

The measurement ton, also known as the Cargo Ton or Freight Ton, is a space measurement, usually 40 cubic feet or one cubic meter. The cargo is assessed a certain rate for every 40 cubic feet of space it occupies.

Meter

The most common width for a backwall panel. 1 meter = 39.37 inches

Millwright

A skilled and trained craftsman used in the handling and assembling of machinery, steel construction, and heavy materials.

MIS

Modular Interlocking System.

Modular Exhibit

Exhibit constructed with interchangeable components.

Move In

Date set for installation.

Move Out

Date set for dismantling.

Multimedia

Combining two or more types of A/V support in a presentation.

Multimodal Transportation

Also called Intermodal. Freight movement involving more than one mode of transportation (ground, air, rail, ocean).

Mylar

Trade name for plastic material.

Nn

Net Square Feet

Actual amount of saleable space available for exhibit booths.

N.O.H.M.

Not otherwise herein provided.

N.O.I.B.N.

Not otherwise indexed by name.

Oo

O.R.

Owner’s risk.

O.T .Labor

Work performed on overtime

Ocean Bill of Lading

A contract between a exporter and an international carrier for transport of merchandise to a specified foreign market. Compare Inland Bill of Lading and Through Bill of Lading

Official Contractor

The company designated by the management of the exposition to provide labor and/or services to exposition management and exhibitors.

Oil Cloth

Materials used for signs and banners.

One Shot

Exhibit or display fabricated for one use only.

On Site

A reference to the exhibit location. Also called At Site.

On Site Order

Floor order placed at a show site.

Order Notify

Also called Negotiable Bill of Lading. A shipment requiring the consignee to surrender the original endorsed bill of lading at the time of delivery. This is a method for the shipper to use to guarantee payments for goods shipped. Most commonly used with truckload shipments

OS & D

Discrepancies between freight on hand and freight shown on the bill:

(1) over – freight not covered by billing.

(2) short – freight missing that is listed on bill.

(3) damage – freight received in bad condition.

Outrigger

Side rails set at right angles to a line of drape to help stabilize it.

OUTS

The area where drape is left out.

Outside Exhibit

Booth located outdoors.

Overage

Number of units received is in excess of the quantity shown on the shipping documents. Overages should not be delivered to a customer. They are returned to the terminal unless more information is received while the driver is out.

Overage Claims

The payor of the freight charges files an overcharge claim to dispute a discrepancy in charges that can stem from overpayment, weight or description corrections, etc.

Overlay

A panel mounted to another surface.

Overtime

A designation for work performed outside the hours specified as normal working hours.

Ozzie Cart

A table that with legs that are folded and laid upside down on a freight dolly and another table with legs extended on top. Used for delivery and pickup, a rolling work table, and as a counter for record keeping. It is used for sign delivery, drape, skirts and vinyl delivery. The two table surfaces are helpful for organizing different types of tools, materials, and supplies.

Pp

P.A. System

Public address system. System used to amplify sound into one or more rooms.

P.D.

Per Diem.

P.W.

Packed Weight.

Package Plan

Management providing furniture and/or services to exhibitors for a single fee.

Packing Case

See Shipping Case.

Packing Drawing

Drawing or photo used to supplement written instructions. Usually found in display or case.

Packing List

A document prepared by a shipper itemizing contents of shipment and including other information needed by the carrier.

Pad Wrap

Exhibit components which are shipped by van lines and are not crated are usually wrapped in blankets or other padding and are referred to as being pad wrapped. It is the responsibility of the van line driver to unwrap and wrap in pads all items he feels need such protection for transport. The van driver also folds his own pads.

Padded Van

Describes vehicle used for uncrated shipments.

Padding

Usually blanket protection for uncrated material.

Pallet

Wooden platform used to carry goods.

Particle Board

Structural panels of compressed, glued woodchips usually in 4′ x 8′ sheets.

Payment Terms

Generally, the shipper is responsible for payment of prepaid shipments and consignee is responsible for collect payments, unless a third party is indicated as payor on the shipping papers.

Pedestal

A floor support for an exhibit component.

Pegboard

4′ x 8′ sheets of perforated masonite. Usually mounted on a frame of battens or can be mounted individually on leg sets or laid out as a

backwall.

Pegboard Panel

Framed panel of perforated hardboard.

Peninsula Booth

Two or more exhibit spaces back to back with an aisle on three sides.

Perimeter Booth

A booth located on the outer most wall of an exhibit hall or trade show floor.

Piano Hinge

A continuous fixed pin hinge which comes in various lengths.

Pilaster

Upright post used for supporting drapes.

Pilferage

Theft of materials on show floor.

Pipe & Drape

Exhibit hall decorations that separate booths, add dimensions to the hall, cover columns and pipes, and decorate. Pier & drapes is installed prior to move in of exhibits, and removed at the close of the show. It is installed and removed by the General Contractor and in most cases supplied by the same.

Planting

Floral décor to enhance appearance of exhibit or show.

Plants

Same as Planting.

Plate

A piece of wood, metal, or other material at the top or bottom of a wall or panel.

Platform

Raised stage for speakers, entertainers or products.

Pleat

Flat double fold in cloth.

Plinth

Platform or box to raise product or object to viewing height.

Plywood

Laminated wood glued together.

Podium

Raised cabinet used to hold speaker’s notes.

Point of Purchase

Display to show product where sale is made.

Pop Ups

A type of small exhibit in which the backwall structure expands to size from collapsed, interconnected members.

Portable Display

Exhibit capable of being carried by one person.

Portrait (vertical)

Sign with greater height than width.

Post

Metal upright used to support drapes.

Poster Board

Soft board panel used for displaying copy and/or graphics.

Prepaid

Charges billed back to shipper or third party if indicated in body of bill of lading. Term denoting that transportation charges have been, or are to be paid at point of shipment.

Pre Payment

Method of collecting for goods or services before show.

Pre Related

Material permanently pleated, ready for installation.

Pre Registration

Registration of attendees prior to arrival, primarily to relieve congestion at show or event.

Priority Rating System

System of assigning booth space based on points.

PRO

Progressive numbering system that is utilized by common carriers for tracing purposes, identification of shipment, and payment of freight charges.

Property Pass

This is a release provided by the exhibitor, available from the show security office, for the removal of materials for the exhibit hall or trade show floor.

Proscenium Arch

Theatrical expression for viable opening with frames diorama.

Public Show

Consumer show – open to the public.

Pylon

Tall exhibit structure normally used for identification.

Qq

Quad Box

This is four electrical outlets enclosed in a box (usually metal).

Questionnaire

Form used by Management to obtain information from attendees.

Rr

Raceway

This is a metal or insulated rubber or pvc container which surrounds electrical wires (for support and protection of the wires).

Rail

A low wall used to divide exhibits.

Railing

Low drape divider between booths.

Rear Illumination

A technique of using a light source to illuminate a translucent image from behind. Also called Back Lighting.

Rear Lit

Method of lighting sign, transparency, ect. From behind.

Rear Projection

A video technique in which images are projected on a screen positioned between the projector and the audience.

Refurbish

The process of repairing or reconditioning an exhibit to extend its life span.

Registration

Procedure in which attendees are badged for admittance.

Registration Area

Part of building where registration takes place.

Registration Counter

Cabinet designed to facilitate registration of attendees.

Registration Staff

Personnel required to perform registration procedure.

Relay

An electrical devise used to produce programmed effects by interrupting the flow of current.

Release Forms

Form provided by Management to permit removal of goods from show.

Rendering

Black & white or color visual design concept.

Rental Booth

A booth offered to exhibitors on a rental basis with the complete package (except for the items that the exhibitor is trying to sell) furnished.

Rental Exhibit

Exhibit supplied on a rental basis; usually including furniture package, lighting, sign, and I & D.

Rental Furniture

Furnishings offered by contractor on a rental basis.

Rental Rate

Cost of renting furniture for a specific period.

Rest Area

Seating area provided for attendees.

Return

Panel joined to backwall at right angles.

Return Panels

Side panels joined perpendicular to the backwall.

Reveal

Side portion of a panel or structure that is visible to audience.

Rheostat

A devise used to regulate lighting intensity. Also known as Dimmer Switch.

Rigger

A skilled worker responsible for handling and assembly of machinery.

Right To Work State

A state where no person can be denied the right to work because of membership or non-membership in a labor union.

Rim Drive

Turntable operated from its edge rather than the center for heavier or off-center loads.

Riser

Wooden step-like structures usually to be covered by vinyl, used for display of products, freestanding or on tables.

RNVX

Released valuation not exceeding ___ per pound.

Rods

Horizontal supports for drapes.

Ss

Sand Bags

Weights to help hold up drapes.

Sandwiching

Mounting of a transparent subject matter between one translucent and one clear plastic panel.

Sateen

A smooth, durable, lustrous fabric usually made of cotton and satin weave.

Schematic Model

A diagram in model form.

Scissors Lift

A motorized platform used to lift people to a given height.

Scooter

An electric or gas cart used to transport people and materials.

Scrim

Fabric which is opaque when lit from the front and transparent when lit from the rear.

Security

System used to keep exhibits safe I including guards, closed circuit TV, etc.

Security Cages

Cages supplied to exhibitors to lock up materials.

Self Contained Exhibit

Exhibit where crate is opened and becomes part of display.

Service Contractor

Company that provides services to Management and exhibitors.

Service Desk

On site area staffed by contractors to service exhibitors and

management.

Service Kit

Set of forms for services mailed to exhibitors.

Set Up

The process of erecting an exhibit from its components. Also called Assembly, Installation.

Set Up Drawing

Drawings which give detailed instructions for the installation of an exhibit.

Shag

Term used to denote a type of carpet.

Shell Scheme

European booth system – usually includes raised floor, backwall, side walls, and fascia.

Shipment

A lot of freight tendered to a carrier by one consignor at one place at one time for delivery to one consignee at one place on one bill of lading.

Shipper

Company or individual to whom exhibit materials are consigned for transportation.

Shippers Agent

A “shipper’s agent” is not a carrier, freight forwarder, or broker. They generally arrange for the transportation of truckload or container load shipments. They commonly provide services related to warehousing or loading and unloading. See also Freight Forwarder or Broker.

Shippers Load and Count

Term denoting that the contents of a vehicle were loaded and counted by the shipper and not checked and verified by the carrier.

Shipping

Transporting of goods.

Shipping Case

Container for shipping exhibit materials.

Shipping Documents

Papers accompanying a shipment as it moves through a carrier system, including bills of lading, packing slips, customs paperwork, manifests, and freight bills.

Shirring The Drape

Gathering drape along the rods to even out the folds and give each panel of drape equal spacing.

Shortage

The number of units received is less that the quantity shown on the shipping documents. The outstanding freight may be delivered later.

Show Break

Time specified for the closing of an exhibition and beginning of dismantling.

Show Card

Heavy card used for show signs.

Showcase

Glass enclosed case used for protecting articles on display.

Show Decorator

A company or individual responsible for providing draping, carpeting, and signage services for the trade show and its exhibitors.

Show Manager

The organizer and operator of an exposition.

Show Office

The show management office at an exposition.

Show Photographer

The show management appointed photographer for an exhibition.

Show Producer

An individual or company which manages trade shows, including leasing the exposition facility , hiring official contractors, and promoting the show.

Show Rules

The general rules and regulations governing a specific trade show.

Shrink Wrap

A process used to seal materials in a transparent plastic.

Side Chair

Chair having no arms.

Side Rail

A low divider wall, usually pipe or drape, used to divide one exhibit space from another.

Side Wall

Divider between exhibits.

Sign Holder

Stand for displaying signs.

Sign Hook

Piece of metal “s” shaped used for hanging signs on drapes.

Sign Service

Producing of signs for exhibitors and management.

Sign Standard

Chrome frame on stand to display sign.

Sign Written

Method of producing free hand signs.

Silk Screen/Print

Method of producing graphics through a screen of silk.

Six Pack

A term used to describe a small electrical transformer providing six 120 volt circuits from one 208 volt single phase electric line.

Sketch

See Rendering.

Skid

A low wooden frame used to support heavy objects or groups of materials for easier handling. Also called Pallets.

Skids

Wood runners protecting the exterior of a shipping case.

Skirting

Decorative covering around tables and risers.

Slider

Telescoping metal rod used to support drapes.

Smoker

Ashtray stand.

Soffit

A lowered portion of a ceiling.

Solid

Metal rod of fixed dimensions used to support drapes.

Space

The area occupied by an exhibitor in the exhibition hall.

Space Assignment

Method of allocating booth space to exhibitors.

Space Rate

Cost per square foot for exhibit space.

Speed Ball

Least expensive method of sign writing.

Special Handling

Applies to exhibit shipments that require extra labor, equipment, or time for delivery to exhibit space.

Spotlight

A lamp that provides a defined circle of light.

ST Labor

Straight time labor.

Stage

Elevated platform for entertainers, speakers, etc.

Staging Area

A location used for demonstrations.

Stanchion

Upright posts to support ropes for crowd control.

Stand

European term for booth.

Stat

Position photographic reproduction.

Stock Exhibits

A predesigned display modified for a particular use by an exhibitor.

Storage Area

Space at show set aside for storage of crates and other materials.

Straight Bill

Bill of lading that is non negotiable.

Subcontractor

An individual or company retained by a general contractor to provide services.

Suitcase

An electrical transformer providing ten 120 volt, 15 amp receptacles from one 208 volt three phase line.

Survey

Solicitation of exhibitors opinions regarding services.

Systems Exhibits

These exhibits are made of standardized panels, poles, bars, connecters, fasteners, and locks. They are known as patented systems because they have been developed and patented by an individual company. Originally used in Europe, the system has found its way to America. There are several US manufacturers at this time. Once you have installed a certain system, you will know how to install any exhibit of the same system. Several require no tools, other than tape, such as Exponents. Most require a special wrench or key, as is AGAM, or Octonorm. For smaller shows, you will see more of these systems than at large custom exhibit shows.

Tt

T & M

See Time & Materials.

Table Top Display

An exhibit designed for use on top of a table or similar surface.

Taffeta

Flameproof material used for table skirts, decor, etc.

Talent

An individual or company hired to work in an exhibit to greet visitors, demonstrate product, or stage a performance.

Tape

Everyone knows what tape is, be it masking, plastic, strapping, duct, double face, or foam. Every type of tape has a special use. Double faced is used to adhere carpet within the booth space. Duct Tape is sometimes used on the carpet edges and to secure the carpet pad to the floor and carpet and pad together. Plastic tape is used to close cartons, hold pads on blanket wrapped exhibits and for basic packing. Masking tape is the ONLY tape that is to be applied to a finished surface or plexiglass. Fiber tape is used for strapping carpet rolls and

closing cartons.

Tare Weight

The weight of a container and/or packing materials without the weight of the goods it contains. Compare Gross Weight.

Target Date

A date set by show management for the arrival of freight at a trade show. Usually shipments received before or after this date are assessed a penalty charge.

Tariff

A document setting forth applicable rules, rates, and charges for the movement of goods. A tariff sets forth a contract of carriage for the shipper, the consignee, and the carrier. Since January 1st, 1996, motor carriers are not required to “publish” tariffs. However, in accordance with federal laws, tariffs must be provided to a shipper upon request.

Teardown

Dismantle.

Telerods

Expandable or adjustable rails.

Telescopic

Drape support where one section slides inside another for various lengths.

Telescopic Pipe

Tubing in which one section slides inside another. Used to support drapes.

Terminal

Freight handling or dock area.

Third Party

Third party other than the shipper or consignee that is ultimately

responsible for paying the freight charges.

Three Wire

Electrical cable with a continuous ground wire in addition to a positive

and a negative wire.

TIB

Temporary Importation Bond, as it is related to freight originating from

abroad.

Time & Materials

A form of billing in which the consumer is charged for labor costs and

materials.

TNT-Time In Transit

The time from origin to destination, including any hubs, distribution channels, or wait times in the transportation network.

T Nuts

Threaded sleeves with prongs which are placed in holes which have been drilled to fit the T Nut. The prongs are driven into the wood around the hole and lock the T Nut in a permanent position.

Tow Motor

Machine used for unloading and positioning freight.

Tractor Trailer

Tractor is the driving unit of a large truck; tractor is the containing unit.

Trade Fair

Broadly used as the international term for an exposition.

Trade Show

An exposition related to a particular industry or group, and open only to members of that group.

Traffic Flow

Route attendees are expected to take through exhibit area.

Transient Space

Short term rental space.

Translation Service

Contractor capable of simultaneous translating of program into another language.

Transparency

Black and white or color translucent photograph or art work.

Truckload TL

Large volume shipment from a single customer that weighs over 10,000 pounds or takes up the trailer space so no other freight can be loaded.

Truck Tonnage

The weight (in tons) of freight transported by truck.

Turnbuckle

Hardware installed between stretched cable to adjust tension.

Turntable

Motorized rotating platform.

Twist Lock

A type of electrical plug that connects by twisting together.

Uu

U.L.

Underwriters Laboratory. An organization which grants electrical ratings.

U.S. Customs

The government office where duties or tolls are placed on imports and exports are paid.

U.S.S.G.

U.S. Standard Gauge.

U/W

Underwriter.

Union

An organization of workers formed with the purpose of protecting workers’ rights and increasing bargaining power with an employer on such issues such as wages, hours, and benefits.

Union Hall

Building where union employees must be used.

Union Steward

Person designated by Union to act on their behalf onsite.

Upright

Pilaster metal pole to support drapes.

Vv

V.A.T.

Value added tax. A tax that has been added to the overall price of a product reflecting the value added to the product by processing.

Valance

An overhead banner typically used as a light baffle.

Van Lines

Carrier utilized for transportation of material (usually uncrated or high value) that can deliver point to point over irregular routes. Charges are normally more expensive that a common carrier.

Van Shipment

Method of transportation – usually uncrated material.

Velcro

Trade name for tape used to fasten graphics and materials to panel.

Velour

Plush fabric similar to velvet used for draperies, upholsteries, etc.

Vinyl

Thin material used for drapes or table tops.

Vinyl Tops

covering of table tops with vinyl.

Violation

Breach of agreement with building, Management, or Union.

Ww

W/B Waybill

A waybill is a non-negotiable document prepared by or on behalf of the carrier at the point of shipment origin. The document shows point of origin, destination, route, consignor, consignee, description of shipment, and amount charged for the transport service.

Wallboard

A construction product used for panels which are temporary.

Wall to Wall

Carpeting an entire area.

Walking Up

To raise a heavy wall. A process of one or two people holding the bottom of a wall to keep it from slipping while one or more lift the top of the wall into an upright position.

Warehouse

Building where goods are stored.

Warehouse Receipt

A receipt issued by a warehouse for goods received for storage.

Wastebasket

Container for paper and other refuse.

Waste Removal

Removal from building of refuse, during and after event.

Waste Water Drain

A drain line usually leading into the sewer system. Can be on a toilet, sink, shower, etc.

Wharfage

A charge assessed for handling cargo at a pier.

Wing Nuts

A threaded nut with two wings which can be twisted or turned with fingers or sometimes a piece of 1″ square tubing. Usually used with a stove bolt or carriage bolt.

Wishbone Leg

Fold up leg for display table.

Work Table

Rough table used by exhibitors usually during installation.

Work Time

The period of paid time which begins when craft persons are turned over to an exhibitor and ends when they are released by the exhibitor.

Working Drawings

Detailed drawings used to fabricate a structure.

Xx

None at this time!

Yy

None at this time!

Zz

Z Hooks

Metal hooks used to attach extra rods to an upright.